As you work on this assignment, you need to think carefully about how to ensure that:
- All relevant data is presented
- The elements of the presentation are consistent with each other
- There is no repetition or redundancy
This means that your first task is to create a standard format or template to be used by all team members and sent as an attachment. This should specify such things as colors, fonts, and spacing, which will ensure the presentation will have a seamless visual effect rather than look like a random mess.
Next, you should carefully specify in the email which team is responsible for creating which individual slides, handouts, spreadsheets, and graphs. That will ensure all the proper information is represented with minimal overlap.
Finally, as you will need to analyze the data to prepare an executive summary, you should clearly set a deadline several days before the meeting to allow time to work on your own contribution and to request revisions if the materials prepared by one or more teams are not usable.
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